技术资源
访问工作家族位置库
- 打开 工作家庭职位图书馆 (需要U of I登入). The link will open a spreadsheet that lists finalized position templates and draft templates available for testing.
- 电子表格可以是 分类过滤.
- 要将单个模板作为Word文档查看， 选择超链接 在B栏.
测试草案: 除了最终的模板, near-final drafts will be posted and HR may request that units use them to fill or update positions. 使用模板草案是自愿的, but important for helping improve them before they are finalized. 反馈 非常感谢.
使用模板
Job family positions have established job description templates that align with the job description sections of the Action form in PeopleAdmin. Some sections of the templates are standardized for all positions that use them, 而其他部分可能是可定制的.
可定制的区域以黄色突出显示. Sections that are not highlighted are not eligible for editing at the unit level.
请注意: not all browsers display document headers and yellow text highlights. However, both should be viewable when you download or save a copy and open it on your desktop.
职位概述/分配职责
The assigned duties section is viewable by current employees, but 不会出现在招聘启事上.
The Position Overview is a high-level summary that often describes several similar positions across campus. 因此, the assigned duties section gives the supervisor an opportunity to record responsibilities specific to an individual position. Some positions have fully standardized job duties (IT positions, for example), but most do not. Generally there are either draft duties highlighted in yellow and eligible to be edited, or the section is blank and the supervisor may provide the information following university 员工工作描述指引.
标题
职位头衔:这是该职位的标准头衔. All positions at this level will have the same position title in the “Position Control” section of Banner (NBAPOSN) and use the same job template. The position title is displayed at the top of the first page of the template.
工作标题:这是日常使用的标题, 它显示在大学目录上. 监事 may select the position’s working title from the Job Family position title or one of the alternate working titles listed in the template. 如果需要, the unit name may be included after the working title for any position (for example: Administrative Specialist I, 人力资源). The working title is used in PeopleAdmin and recorded in the NBAJOBS section of Banner.
更新PeopleAdmin中的模板
After the job family template has been selected and the yellow highlighted sections have been customized by the supervisor, 它已经准备好进入PeopleAdmin.
Cloning is the PeopleAdmin term for creating a copy of a completed job description. 创建副本后，用户可以根据需要进行更新和编辑. This is the preferred method for migrating to Job Family positions, as it significantly speeds review and time to completion / posting.
人力资源 has entered a template job description in PeopleAdmin for each finalized job family position. The template includes all standardized sections of the job description, 包括市场价格和分类代码. Any part of the job description that is editable or unit-provided (highlighted in the Word template) will not be pre-loaded. 在大多数情况下, the supervisor will need to provide assigned duties and preferred qualifications following university 员工职位描述指引.
In PeopleAdmin, the person initiating the action will clone the template (See the 克隆人员职位快速指南 获取分步说明). 在搜索要复制的模板时, 使用“模板”这个词,“工作ID号(例如AD010100)和职位名称.
- 创建新副本后，像往常一样检查和更新每个选项卡. Do not edit any pre-loaded job description content except to update to an approved alternate working title if applicable. Generally the overview and required qualifications are pre-determined. 在少数情况下，分配的职责也是预先确定的.
- 在“此操作的目的”框中, make a note requesting that HR deactivate the old version of the job description for PCN XXXX. This will archive the old version so only this version is active.
- If this is an update to a filled position (and it is not being vacated), 从下拉菜单中选择“update to fill”. 如果职位空缺，请选择“填充/填充”.” If applicable, also select “market rate review, unit requested.”
更新现有人员的工作描述时, 通常使用PeopleAdmin中的“修改操作”选项. This requires copying and pasting from a word document or editing existing content. While this is an option when migrating a position into a job family template, it is not recommended. It is more prone to error and takes longer to review both at the unit level and by 人力资源. For speed and accuracy, Option 1 (cloning) is highly recommended.
If the unit elects to migrate a position into a job family position by modifying the current position description, 请注意以下几点:
- Review carefully to make sure all standardized sections of the job description template have been added and that no prior content remains.
- 在所有更新之后, it is recommended that the action be viewed in “print preview” to check formatting, which may look different in the data entry mode than in the final format.
- Double check that the Working Title has been updated to one approved for the job family position.